Restrict a record to named staff

Record-level access control for a learner or enrolment that only nominated staff may see.

Use this only when a specific learner or enrolment must be visible to named staff members. It is record-level access control, not a substitute for ordinary role permissions.

1. Under Administration → Modules, enable Record Confidentiality if it is not already on.
2. Open Learner services → More → Record Confidentiality.
3. Under Add confidential record, choose Student or Enrolment, enter the record's ID and a reason.
4. Tick each staff member who may view it from the authorised-staff list, then Add confidential record. An unknown ID is refused with Student not found.
5. For an unlisted staff member, the learner no longer appears anywhere — directory, search, reports. A listed staff member sees the row as normal, including its status badge.
6. Remove on the row ends the restriction immediately.